All tasks
Create and organise tasks by section. Assign due dates to see them in the dashboard.
Tasks dashboard
Your tasks for today, this week, and a full calendar view.
Today
This week (excluding today)
Calendar
Bandwidth
Update every Monday morning before assigning anything new.
GZ
Ghadeer El Zein
BI Development — technical delivery
3
Active projects
4
Maintenance projects
Bandwidth used
75%
Getting full — assign with care
YJ
Youssef Jallad
Project Management — 3 months in
2
Active projects
2
Maintenance projects
Bandwidth used
45%
Has capacity — good to assign
Projects
Health check across all 15 projects. Red/amber must be resolved before end of week.
Active projects (5)
Client A — Dashboard v2
ActiveGhadeerClient B — Sales Analytics
ActiveGhadeerClient C — ETL Pipeline
BlockedGhadeerClient D — Onboarding
ActiveYoussefClient E — Scope & Plan
ActiveYoussefMaintenance load (10)
Each maintenance project ~10–15% bandwidth. Flag only if something changed.
Legacy Client 1–4
MaintenanceGhadeerLegacy Client 5–8
MaintenanceMixedLegacy Client 9–10
MaintenanceYoussefCheck-ins
Use these questions every week. They replace "how's it going?" with real data.
GZ
Ghadeer — Weekly 1-on-1
Every Monday, 30 min
1. Which project is taking most of your time right now?
Check if her time matches your expectation. Maintenance project answer = signal.
2. Is anything blocked or waiting on someone else?
Blockers she doesn't surface = invisible delays.
3. On a scale of 1–5, how loaded are you this week?
A number is faster and easier to track over time.
4. Will all active projects hit their next milestone?
If no, you find out now — not when the client asks.
YJ
Youssef — Weekly 1-on-1
Every Tuesday, 30 min
1. What did you complete last week vs what you planned?
Comparing plan vs actual trains accountability from day one.
2. What are the 3 most important things to deliver this week?
Forces prioritization. Can't name 3 = tells you something.
3. Where do you need my input or a decision from me?
New people often wait without saying so. This unlocks them.
4. Is there anything you're uncertain about in your responsibilities?
3 months in — ambiguity is normal. Surface before it becomes a mistake.
Accountability rules
Operating principles that shift you from reactive to in-control.
Assignment rules
Never assign without a deadline and an owner
Undeadlined work disappears. "Ghadeer owns this by Friday" — not "can someone look at this."
Maintenance counts against bandwidth
10 legacy projects at ~12% each = over 100% before you assign anything new.
One active project limit for Youssef
Full ownership of 1 project, support on others. Expand after month 6.
Tracking rules
Every project has a status update by Friday
Red / Amber / Green. If amber or red, one sentence on why.
Blockers surface within 24 hours
Not at the weekly check-in — immediately.
No silent deadline slips
If a deadline will be missed, tell you 2 days before — not on the day.
Your rules as manager
Don't accept "almost done" without a date
Always follow with "when exactly?"
Check bandwidth before adding any work
Above 80% = delay or re-prioritize, don't assign.
Protect the check-in — never cancel, only reschedule
Cancelling sends the message that accountability is optional.
Weekly routine
~2 hours total per week. Follow this and 15 projects stay covered.
3
Focused sessions
~2h
Total per week
15
Projects always covered
MondaySet the week
Before any meetings or assignments
45 min
People Ghadeer + Youssef
Update both bandwidth sliders People
Open Bandwidth page first. Set capacity honestly. Most important Monday habit.
1-on-1 with Ghadeer People
30 min. 4 check-in questions. Record her load number — track weekly.
Projects 15 projects
Scan active project statuses Projects
5 active only, 5 minutes. No Friday status = chase now. Red = decide action before noon.
Name the week's 2–3 priorities Projects
No named owner + deadline = won't happen.
TuesdayYoussef + midweek pulse
Catch problems while there's time to fix them
40 min
People Youssef
1-on-1 with Youssef People
30 min. Plan vs actual, 3 priorities, what he needs from you, anything uncertain.
Projects Active only
Blocker check Projects
Any green from Monday turned amber? Fix it now, not Friday.
Yourself Manager
New work to assign? Self
Check bandwidth first. Ghadeer above 80% = hold it.
FridayClose the loop
Collect statuses, note slippage, plan Monday
30 min
Projects All 15
Collect weekly status from both reports Projects
RAG + one sentence if not green. No update by 3pm = chase it.
Note what slipped vs promised Monday Projects
Same project slipping 2 weeks = signal. Same person over-committing = conversation.
Yourself Manager
Write Monday's 2–3 priorities now Self
3 minutes. Can't name them = week was reactive.